Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Document Number - Enter the List B document or receipt document number. PDF ISSUING AUTHORITY FOR I-9 DOCUMENTS - Helpside All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. The payroll system you select is an important decision for your business. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. By continuing to use this site, you are accepting our use of cookies. Yes No The front of the card contains a photo, fingerprint, and signature of the rightful holder. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Only Certified copies of birth certificates that are photocopied are acceptable. Women who experienced belittling at work are now stepping up to fight microaggressions. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. If the employee provides a Social Security card, it must be unrestricted. Enter N/A if there is no expiration date. Do not complete. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . (Ex: U.S. . The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. 1. Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. Enter N/A if there is no expiration date. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Employers are no longer allowed to accept expired List B documents for I-9 identity verification. If you are using a computer, then use the drop-down menu to make a selection. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Then the Warning message #2 will appear letting you know that you must print Section 2. Enter your expiration of commission date. XII. List of Sample Documents | Office of Human Resources If you enter document information in the List B column, you must also enter document information in the List C column as well. Pay employees from any location and never worry about tax compliance. Do not accept expired document(s). The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. Form I-9 is used to verify an individual's identity and eligibility to work. Who is in charge of your Form I-9 Retention Policy? Please consult with the I-9 Compliance Specialist if you need assistance completing the form. Quick Reference for Form I-9 Acceptable Documents - HireRight Inc. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Engage new hires with onboarding and control costs with timekeeping. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). How to Fill Out an I-9 Form by Section [+ Video Instructions] To protect your privacy, please do not include any personal information in your feedback. When there are multiple errors, its best to complete a new form and attach it to the old copy. Common Issues and Problems Verifyi9 Military dependent's ID card 7. Employment Eligibility Document Title. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) See how to turn frontline workers into leaders and face industry labor challenges. Along with the form, your new hire must show proof that confirms their identity and confirms . A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. Do not backdate this field. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Track critical documentation and control labor expenses. Submit the new hire for verification at that time. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. A card that includes any of the following restrictions is not an acceptable List C document: Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. What should I do if I discover that a Form I-9 for my employee was not completed or is missing? TOP 8 what does issuing authority mean on i9 BEST and NEWEST If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. Issuing Authority Enter the issuing authority of the List B document or receipt. It is not an acceptable receipt for a lost EAD. Driver's license issued by a Canadian government authority 3. Who is an issuing authority? Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. It indicates, "Click to perform a search". An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Build a great place to work where employees show up, make a difference and win together. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Can We Currently Accept Expired Documents for the I-9? Document Number For Drivers License I9For candidates submitted in BRC The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Employment authorization card document number for i9 Is an unsigned Social Security card valid? Errors or information missing from the I-9 form can delay the successful completion of a verification. All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. Initial and date the correction or omitted information. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. The Department encourages all eligible customers to conduct their driver license services online. Retain and coach your workforce with career planning. It is not the same as the drivers license number. For NAU use only. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. No entry should be made in List A column. The form should be used for all new hires and rehires. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. If, however, you determine that the document with a different name does not reasonably appear to be genuine and to relate to her, you may ask her to provide other documents from the Lists of Acceptable Documents on Form I-9. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. Instruct the new hire to present the SS card when he/she receives it. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. Issuing authority refers to any government agency or office that has the power to issue a specific official document. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. An employer may not correct errors or omissions in Section 1. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. Section 1 of the I-9 must be completed by the employee on or before their first day of employment. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. The issuing authority is the specific entity that issued the document or receipt. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Does this card need to be reverified? Vertical license and ID cards are currently used in 46 other states. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Seeing is believing. Does your company use E-Verify? (In some states, this may be legally required). Paycors compliance solutions help ensure accurate filing and mitigate risk. Mitigate risk with proactive payroll and tax alerts. Driver's licenses in the United States - Wikipedia Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. You did not specify which acceptable document(s) the employee may present to you. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Who is in charge of re-verification procedures for employees with Employment Authorization documents? The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. If the employee provides a Social Security card, it must be unrestricted. Payroll Form I-9 Section 2 Instructions. Do not shred previously retained copies of documents. Connect with new hires and make a lasting first impression. What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto Were growing and want to hear from you. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. List B Documents Issuing Authority Driver's License Learner's Permit . Secure .gov websites use HTTPS "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . E-Verify and Form I-9 Employers must use only the newest version of Form I-9. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Let an experienced and knowledgeable professional manage your E-Verify participation. Drive engagement with talent development and career management. The new card is a credit card type document. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? This provides a quick reference that the cardholder is a minor. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. Verify I-9 LLC. Measures 8.5" x 11". Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. Leave payroll and taxes to the experts so you can focus on your business. COVID-19: FMS Updates Related to COVID-19. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. You can find instructions for creating a digital image in the Client area of our web site. See how our solutions help you reduce risk, save time, and simplify compliance management. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Issuing Authority Enter the issuing authority of the List C document or receipt. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. First Name of the Employer or Authorized Representative Enter your full legal first name. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people.