Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. A decision cannot be made until your evidence is received. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Appeals should be submitted within 10 working days of receiving your outcome. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Read about our Research Excellence Framework submissions and results. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. How to apply for extenuating circumstances? - faf.vhfdental.com /Tx BMC For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. %PDF-1.6 % It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. See the assessment regulations. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. EMC This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. . You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Well keep you active in a way that works for you. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. You can make an EC claim through Portico. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Yes, as long as they fall within the same 14-day period. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. /Tx BMC Your EC will only be validated on receipt and evaluation of your evidence. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream You can find a guide to submitting your claim on Portico on the UCL website. If your ECs are submitted late, your evidence should help to explain the delay. This may affect the type of mitigation that is available to you. EMC You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. But life isnt always easy. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Ifyou are still unhappy after the review, you. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. how to apply for extenuating circumstances ucl. 'Extenuating Circumstances' are events that are . You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. EMC However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. All coursework, projects and dissertations must be submitted. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Changes to the face of Oxbridge applications for the 2024 application cycle You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. /Tx BMC EMC Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Re-affiliation of RUMS Clubs | Students Union UCL The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). /Tx BMC A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. ECs are designed for emergencies. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Processing time will depend on the institutions policy, but its usually between one and five working days. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Deadlines for Geography modules are available from the Moodle pages for each module. The information you need to support you with an extenuating circumstances claim can be found below. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Theywontusually accept things such as viruses, disk corruption, printer problems etc. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. SeeSection 2.7: Self-Certification. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. b`bd`a`%iHg`> Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. If you had previous extensions for the same assessment, state the most recent deadline. We should, in these circumstances, be able to get back to you within 10 days. Students will not be entitled to their SoRA adjustment again on top of an EC extension. From a casual class to captaining a competitive club, live an active lifestyle with us. Letter or certificate froma doctor or other registered medical professional external totheUniversity. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. However, you will need to explain why you didnt submit your EC on time. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. University is a big, exciting place. Source: Glenn Cartsens Peters/Unsplash. 419 0 obj <> endobj *'"&0M" f? review their decision. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. ANYWAYYY enough about meeee plz dont leave me hanging. before 12.00 noon on the due date. You must submit your evidence within FOUR WEEKS of submitting your EC. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. We are committed to providing extensions to these important partners in the application process as well should the need arise. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You can only defer time-limited assessments (e.g. You will receive a written response as soon as possible. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. The receiving office will forward your form confidentially to the appropriateperson. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Our job is to make sure you feel supported every day. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. If you can find evidence, its a good idea to apply for conventional ECs. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. You can still submit an EC as long as its before your formal results are published at the exam board. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Although we encourage you to discuss coursework with others, the final product must be your own work. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Victim of crime :Police/crime report - a crime number alone isnotacceptable. EMC '!g^ You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work.